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Receive Items page

Asset Management Suite

The Receive Items page lets you receive different catalog item types and specify how you want to receive them. For example, you can place the consumable catalog items in a stockroom or add them as cost items to an asset. You can add new fixed asset catalog items to your database or update the data of the existing assets. You can add a new software purchase configuration item or update the data of the existing software purchase.

When you receive items, a receiving slip is automatically created as a record.

See Receiving an item

Table: Options on the Receive Items page

Option

Description

Receiving Item

Lets you specify the Line Items that you want to receive.

Receive To Stockroom

Lets you specify the stockroom where you want to place the items that you receive.

The items should be received as

Lets you specify how you want to receive the items:

  • Create a new Resource

    Lets you create a new resource for a fixed asset catalog item or for a software catalog item. For example, when you create a new monitor configuration item, all relevant information from the fixed asset catalog item is copied to the new resource. Additionally, you can specify System Number, Serial Number, and Barcode.

  • Update an existing Resource/Add the Consumable to a Stockroom

    Lets you update an existing resource or add consumable catalog items to a stockroom.

    If you update an existing resource, specify the individual resource that you want to update in the Existing Resource/Stockroom field, in the Received Item Line Items table.

    If you add consumable items to a stockroom, specify the stockroom in the Existing Resource/Stockroom field, in the Received Item Line Items table.

  • Add as a Cost Item to an existing Resource

    For example, you can add a new hard drive as a cost item to a computer. In this case, you need to specify this computer in the Existing Resource/Stockroom field, in the Received Item Line Items table.

Parameters

Lets you select the data classes for which you want to add or edit the data.

The default values are as follows:

  • The Received Asset's Status is In Stock.

  • The Received Asset's Location of the asset is the location of the stockroom to which the item is received.

  • The Manufacturer, and Model information is taken from the catalog item data.

Received Item Line Items

Lets you specify additional necessary data for each Line Item and select the items that you want to receive.

For a consumable catalog item you can specify Display Name, Quantity, and Owner. If the system detects in the stockroom the same consumable item of the same Owner, the quantity of the item is increased. The Owner of the consumable catalog item can be a cost center or a department.

When you receive a consumable catalog item as a cost item to an existing resource, you must specify the Existing Resource to which you want to add the item. A cost item is added to the cost center or the department for which the consumable item has been ordered.

When you receive fixed asset catalog items, one line per item is created in the Received Item Line Items table. For example, when you purchase three new laptops, the Received Item Line Items table displays three separate lines, all with quantity of 1.

The receiving process handles the data of a fixed asset catalog item as follows:

  • The Catalog Item field defines the asset type.

  • The Display Name field defines the name of the configuration item.

  • The Owner field defines the Asset Owners.

  • The Description of the receiving item is added to the Comment field of the new asset.

  • The Asset's associated catalog item association is set.

  • You can specify System Number, Serial Number, and Barcode values.

    Symantec recommends that you insert the Serial Number of a computer when receiving it. When inventory runs and finds an item with this serial number, it creates an association between the inventory record and the asset record.

  • If you update an asset that is already created in the database, specify the Existing Resource/Stockroom that you want to update. The details, such as Barcode, Manufacturer, Status, or Location, are only added when the existing asset does not have them specified.

When you receive a new software catalog item, a new software purchase configuration item is created.

The receiving process handles the data of each software catalog item as follows:

  • The Display Name field defines the name of the software purchase.

  • The Owner field defines the Software Purchase Owners.

  • The Description of the receiving software catalog item is added to the Comment field of the software purchase.

  • The Software Purchases' Associated Catalog Item association is set.

  • The Quantity of the software catalog item is written to the Quantity field of the software purchase.

  • The System Number, Serial Number, and Barcode fields are ignored.

  • If you update a software purchase configuration item that is already created in the database, specify the Existing Resource/Stockroom that you want to update.

Receive all

Lets you receive and generate receiving slips for all Line Items.

Receive selected

Lets you receive and generate receiving slips for selected Line Items.