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Creating a stockroom

Asset Management Suite

Stockrooms are part of the procurement feature in Asset Management Suite. A stockroom lets you physically hold the assets and the consumables that are ready for distribution into the environment. It also lets you store spare equipment until it is needed.

When you define a stockroom, you must assign it to a location and associate a user as the stockroom manager. Before you create a stockroom, make sure that you have the location and the manager of the stockroom defined in the Configuration Management Database (CMDB).

At this time, a stockroom can only contain consumable configuration items. However, you may also want to assign fixed assets to a stockroom. The best practice is to create a location for each stockroom using the same name as the stockroom. When you place a fixed asset in a stockroom, you then change its status to In Stock and update its Location to reflect the stockroom. To see all fixed assets that are placed in the stockroom, filter the Assets by Type, Status, Department, Cost Center and Location report by Asset Status and Location parameters.

This task is a step in the process for setting up the procurement environment.

See Setting up the procurement environment

To create a stockroom

  1. In the Symantec Management Console, on the Home menu, click Service and Asset Management > Procurement.

  2. In the left pane, right-click Stockroom, and then click Create Stockroom.

  3. In the Create configuration item window, do the following:

    • Give the stockroom a name, assign it to a location, and then associate a stockroom manager.

      For the system to work properly, ensure that the stockroom manager has a valid email address.

    • Under Consumables In Stock, add the consumable catalog items that you want to keep in this stockroom. Note that the Consumables In Stock items must first exist in the procurement catalog and be defined as consumable catalog items.

      The consumable catalog items are generally less important assets that are not tracked as individual resources. You only monitor the quantity of these items in stock and order new items when the quantity becomes too low. To make it easier to keep track of the consumable items and their quantities in stock, you can set up notifications and automation for reordering.

      See Replenishing stockroom quantities

    • If you plan to use the reorder feature, specify the Stock Order Details data.

  4. Click OK.